Find and Access Content Based On What It Is, Not Where It’s Saved

M-Files organizes everything based on what it is, so you never have to remember where it’s saved or which version is the right one. Powerful, metadata-driven enterprise content management (ECM) and document management solution that solves the problems of managing, finding, and tracking information in companies all sizes.

Improve Productivity and Efficiency

M-Files helps businesses succeed in today’s fast-paced and information-intensive environment by improving efficiency and maximizing the reusability of information. Because of M-Files’ unique metadata-driven architecture, you can find the right document instantly with a simple keyword search – a much faster and more effective means for locating information than navigating through complex and confusing network folders. In addition, check-out and check-in features eliminate the problems of data loss and creation of multiple versions that can result when simultaneous changes to documents are made by multiple users.

With cloud, on premise, and hybrid options, M-Files is easy to deploy and implement. In a short period of time, you can begin reaping the benefits of effective information and process management, and avoid the chaos and confusion of the network folder approach. From advanced reporting features and mobile document access, to the ability to seamlessly integrate with existing CRM and ERP systems, M-Files provides a flexible platform that supports a wide-range of business needs and requirements.

Common Use Cases for M-Files

  • Quality and Compliance: Your company produces products with rigorous quality and compliance requirements, and adequately managing standard operating procedures (SOPs), nonconformance reports, corrective and preventative actions (CAPAs) can be daunting and resource-intensive tasks. M-Files makes it easy to improve your quality management systems, meet certification requirements and fly through audits with document and process management capabilities designed for organizations with strict quality and compliance needs. Learn more about QMS.
  • Contract Lifecycle Management: Manually managing contracts is very time and resource-intensive. M-Files streamlines contract management processes by helping you keep your contracts organized and ensuring the right people always have fast access to the right version of any contract from any place or from any device.
  • Invoice Processing: Ensuring invoices are paid in a timely manner helps you maintain good relationships with your suppliers and vendors. M-Files enables you to automate and track the review and approval of invoices as well as other financial business processes.
  • Project Management: Planning, organizing and managing project resources and processes can be daunting and overwhelming. With M-Files, it’s easy to define simple rules for content visibility, task deadlines and ownership – which is why project management is one of the most prevalent M-Files customer use cases.
  • Human Resources: From recruitment and training to performance appraisals, payroll and benefits, effectively managing your employees enables you to retain talent and maximize operational knowledge. M-Files manages and tracks all employee and HR and employee-related information and tasks to keep your business running smoothly.

Available in 24 languages, M-Files is easy to deploy, learn and use, and has enabled thousands of businesses in over 100 countries to make dramatic gains in efficiency and productivity by improving the way they organize and manage their documents, information and processes.


Schedule a complimentary consultation with our team of specialists and information technologists.